Ancillary revenues are rising, and airlines increasingly depend on them. The next step forward: Efforts to help frontline employees collect these fees and charges more effectively.
Ancillary revenues—the money airlines make from sales and fees for products and services such as food, checked bags, and extra legroom—have become a topic of great interest for airline executives over the past decade. Now estimated at $50 billion to $55 billion a year,1they exceed the industry’s $31 billion ten-year average annual operating profit. Without them, the industry would not be profitable.
Airlines setting out to increase these revenues usually focus on the commercial functions—marketing, sales, pricing, and distribution—and digitize as much of the process as possible. Granted, the commercial functions do have an important role, and digitization is an effective way to overcome operational issues, encourage upselling, and minimize revenue leakage. However, frontline employees remain significantly involved in selling or delivering most ancillaries. These men and women are an important, though often missing, part of the equation (Exhibit 1).
What’s more, the variation between the best and average frontline performance is significant. The cabin crews that sell duty-free products most successfully generate a multiple of an average crew’s revenues. On the ground, compliance with fee-collection policies can vary a good deal among agents, so important opportunities can be lost here too: for example, one airline we know collected fees for overweight and oversize bags in less than 30 percent of all cases. The potential impact of helping companies to improve on this measure is considerable. Our research suggests that better collection and upselling by the front line could raise ancillary sales by 20 to 35 percent—or an additional $11 billion to $18 billion for the industry.
The overlooked role of frontline employees
Considering the large opportunity in ancillary revenues, you might expect frontline employees to be deeply involved in efforts to raise them. You would be wrong. Although some airlines have launched projects (and even separate departments) to increase these revenues in recent years, we find that most carriers have not: they appear to consider this primarily a revenue issue, as the term ancillaryrevenues(rather thanproductsandservices) suggests. The ancillaries departments at over 95 percent of airlines in our recent survey2report to the senior commercial executive, either directly or through the teams for pricing, revenue management, sales, or distribution.
A commercially oriented ancillaries group focuses mostly on creating new products, optimizing prices, and merchandizing ancillaries to customers. The operational departments (such as airports and in-flight service) often have little or no opportunity to influence the concept or design. Execution is even more neglected. And when companies choose to focus on it, they often do so by issuing edicts on compliance (with their baggage-fee policies, for example). These moves typically aren’t effective. To increase ancillary sales significantly, companies must take a more holistic approach.
The four levers
Our work shows that four levers are essential: fostering understanding and commitment, providing appropriate tools and support, aligning processes and structures, and enhancing talent and skills. Exhibit 2 shows how to apply this approach in the check-in environment.
- Fostering understanding and commitment.Executives at almost two-thirds of the airlines we surveyed feel they don’t make employees such as flight attendants and airport agents sufficiently aware of the important role that ancillary revenues play in the success of their companies. Airlines should carefully explain the rationale for baggage charges and other ancillary revenues—particularly in the context of the decades-long decline in ticket prices—and demonstrate their contribution to the company’s success. They should also show the potential impact of the front line’s efforts: for instance, the revenue per passenger generated when compliance increases. Finally, airlines must ensure that frontline employees understand that ancillary fees are fully transparent to customers, who are informed about them during the booking process, in confirmation emails, and through signage.
- Providing appropriate tools and support for success.To find out exactly which tools frontline employees need, airlines should identify the pain points in ancillaries; without purpose-fit mobile terminals, for example, the collection of payments in-flight is difficult for passengers and employees alike. Receipts can be even more annoying: some airlines don’t give them at all, while others offer them only through a cumbersome postflight process over the web, significantly complicating reimbursement for business travelers and therefore discouraging purchases.
Aligning processes and structures.Airlines must have the right processes and structures to motivate and support frontline workers so that they focus on ancillary revenues. Many carriers don’t—for example, only about a quarter of the COOs in our airline sample had an ancillaries-related key performance indicator (KPI) in their top-level scorecards. Visual dashboards that track KPIs not only help people understand how they can improve but also make them want to improve.
Airlines seeking to harness these impulses should recognize that change programs reinforced by targets and by monetary and nonmonetary incentives are significantly more successful because they help to align the personal interests of frontline employees with a company’s goals for ancillary sales and collections.3Nonetheless, we find that only a slight majority of the airlines we surveyed use incentives (and for only a small subset of the front line) and that targets are relatively uncommon, too. They shouldn’t be.
- Enhancing talent and skills.Check-in agents undergo frequent training in processes and policies, but our research suggests that it rarely includes instruction in the softer aspects, such as upselling. Flight attendants who offer duty-free products, food, and beverages onboard don’t get a lot of sales training and rarely generate as much revenue as they could. And almost two-thirds of the airlines we surveyed don’t train airport agents for difficult conversations with passengers about baggage fees, so fee waiving and revenue leakage are common. Yet frontline employees trained to conduct these conversations and to understand the mind-sets of passengers know how to resolve conflicts with them. The training should include role-playing such encounters, scripts of the best lines of argument, and frameworks for handling conflict. Intrinsic qualities are important, too. Airlines can screen job applicants for persuasiveness and the ability to show empathy, handle conflict, and stay calm under stress.
Some airlines have outsourced all their frontline staffing at airports, and almost every airline has at least some contractors in their networks who check in passengers. Carriers therefore may not have full control over the check-in staff. Nonetheless, our overall framework and some individual levers remain valid: airlines can influence the way outsourced employees work, either directly or through relationships with third-party ground handlers.
Digital channels are taking over important parts of the sale and collection of ancillary revenues, but this approach can take airlines only so far. Frontline employees will continue to play an important role in collecting payments and selling products and services. Our four-part framework helps companies not only to increase ancillary revenues but also to make frontline employees—who are the face of the airline for most passengers—significantly happier with their work.